POSITION: Admin - Executive Assistant (Australian Client)

Are you seeking a professional and dynamic work environment that values collaboration and encourages individual growth?  

Join our team of talented and passionate individuals who embody a youthful spirit and a commitment to excellence. Apply now and unlock your potential with us! 

WHO WE ARE: 

Innovature BPO is a Vietnamese company with more than 10 years of experience in providing outsourcing solutions to clients worldwide. Our services support from call center, 24/7 bi-lingual customer care services, digital marketing to bookkeeping and data analytics services. We offer full time remote resources who are able to deliver the standard that meet global manpower requirement and utilize our business analytics, SLA and other performance metrics to help our clients boost productivity. Our mission is to enable clients to become high-performance businesses and create long-term partnership. Our vision is to connect Vietnamese talents to global labor market demands.

In 2021, Innovature BPO was proudly recognized the “HR Asia Award, one of the best places to work for in Asia”. In 2024, Innovature BPO was again proudly recognized as a Great Place to Work, reflecting our commitment to creating a positive and supportive work environment. We have officially earned this certification, with an impressive 92% of our employees agreeing that Innovature BPO is a great place to work, compared to the 59% average at typical companies. This remarkable statistic underscores the unique and positive culture we’ve cultivated. We’re committed to continuously improving our workplace, empowering our employees, and building an even brighter future together. 

For more information about us, please access https://innovatureinc.com  

We are seeking a highly motivated and versatile Office Admin to support our Australian branch remotely from Ho Chi Minh City, Vietnam. This role is ideal for an experienced professional capable of managing diverse responsibilities, including vendor sourcing and general office and accounting tasks.

This role requires an individual who is self-motivated, can meet deadlines, and communicates effectively with internal and external stakeholders 

WHAT YOU WILL BE DOING: 

1. Virtual Assistance & General Office Administration:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Maintain filing systems, records, and databases, ensuring data accuracy and accessibility.
• Maintain an organized digital filing system on the company server, ensuring all documents are accessible and well-structured.
• Facilitate clear and effective communication to ensure alignment with business objectives.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  Handle multiple administrative tasks virtually.

2. Vendor Sourcing and Supplier Management Support:

•  Assist sourcing, evaluating, and maintaining relationships with local suppliers to meet operational needs.
• Assist translation, communication, negotiations, and ensure timely delivery and quality service.

3. Accounting & Invoicing:

• Process invoices, track expenses, and assist with basic accounting tasks. Ensure accurate records and compliance with company policies.
  Other ad-hoc accounting tasks

4. Timesheet Management: 

• Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements. 

5. Communication & Phone Manner: 

• Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
• Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates. 

WHAT WE ARE LOOKING FOR: 

• Advanced English proficiency is a must
• Experience with administrative tasks, travel arrangements, and translation
• Purchasing experience (contact supplier, sourcing, ask for quotations…)
• Used to work in company which is in engineering fields.

WHAT WE OFFER: We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below: 

• A competitive monthly salary based on your ability  
• 13th month Tet bonus & bi-annual performance bonus  
• Annual salary review  
• Attractive employee awards: Employee of Year, Semi-Annual outstanding employee  
• Social insurance and healthcare insurance upon Vietnam Labor Code 
• PTI insurance package, and annual health check
• Annual leave and 02 sick leave days per year
• An English-speaking environment 
• An open culture that spurs creativity, innovation, and inclusivity 
• A variety of training courses for your career development 
• Diverse activities to foster relationships, including company trips, year-end party, employees’ birthdays 
• An open-space office, a cafeteria, and a range of modern equipment 
• Other allowances from referrals and special occasions (weddings, seniority, and new-born baby) 

WORK LOCATION: 9th Floor, Ree Tower, 9 Doan Van Bo, Ward 13, District 4, HCMC 

WORKING HOURS: This position requires direct client interaction within the Australia, with working hours aligned to Australia time zone, from 6AM – 3PM (Mon – Fri) (GMT +7).

We welcome talents to by clicking the APPLY button

At Innovature, we are proud to be an equal opportunities employer. 

We believe in making decisions about our employees’ careers based solely on their ability to perform and grow within their roles, regardless of gender, nationality, ethnic origin, religion or belief, disability, age, sexual orientation, and identity. 

We are committed to building a culture where every individual feels respected and valued. We strive to create an environment free from discrimination and harassment, where all voices are heard, and everyone has the opportunity to thrive. 

Our dedication to fostering a diverse, equitable, inclusive, and accessible workplace is central to our mission. 

Find out about our company’s life here:

Youtube: innovatureconsulting1685

Fanpage: lifeatinnovature.vn

Tiktok: @lifeatinnovature

Linkedin: innovature-consulting